Continuing Competence Program
CCP submissions can be made online starting March 1 yearly.
All Full registrants are required to comply with the annual continuing competence program. Annual continuing competence reporting is due March 31. Please note that 10% of Professional Development reports will be audited each year.
- Professional Portfolio (use SkilSure or your own)
- Self-Assessment relative to Standards of Practice
- Update online annually
- Retain in the event of an audit
Professional Development Report
- Choosing Standards of Practice
- Describing Learning Goals
- Recording Learning Activities
- Describing Learning Outcomes
- Tracking Learning Report progress
- Update online annually
- Submit yearly during renewal
Preparing a Professional Portfolio is mandatory. A portfolio provides a record of a dietitian’s practice and makes it easier for dietitians to assess his/her employment and professional activities and to plan for professional development.
The portfolio may have other uses (e.g. preparing for job/ promotion interviews, on-line professional profile, etc.) Once established, a portfolio is readily maintained and updated. It can be updated with Learning Activities collected over the course of the CCP reporting year
A Professional portfolio may include, but is not limited to:
- A current resume or CV
- Job description(s) or brief summary(ies) of responsibilities of position(s) held
- Professional performance assessment(s) from employer(s), colleague(s), client(s), mentor(s), etc.
- Letters of thanks or support from students, colleagues, clients or clients’ families
- Letters of reference
- Resources developed
- Policies and procedures to standardize practice
- Announcements of or handouts from presentations to colleagues about conferences attended
- Copies of published journal or professional newsletter articles
- Evidence of professional volunteer service (e.g. Board, committee or working group participation)
- Evidence of awards, certificates, diplomas and degrees conferred
- Formal education transcripts for baccalaureate and post baccalaureate studies
- Evidence of completion of dietetic practicum and/or professional certificate programs
- Journaling, scrapbook or other
- Documentation outlining search for or pursuit of areas of interest to explore
- Completed Professional Development Reports
- Professional discussion with colleagues on best practice, anecdotal experience etc.
- Other documents of personal relevance
Self-Assessment Relative to Standards of Practice
Self-assessment provides dietitians with a systematic way to compare their practice to CDBC Standards of Practice. It also helps identify areas where dietitians perform well, as well as others they want to maintain, develop or enhance. Completing this process is the first step towards identifying continuing education learning goals for the Professional Development Report.
At the beginning of renewal year, dietitians carefully review the Standards of Practice and Indicators (Self-assessment section of the online CCP).
Dietitians can complete the self-assessment independently or with mentors, colleagues or peers (collective input can help identify professional development options and opportunities).
Registrants must identify and address a minimum of 3 different standards/indicators of practice of 17 available. A registrant registered with Restricted Activity A, B, and/or C, must identify and address a standard/indicator specific to enteral/parenteral nutrition.
Standards/Indicators of practice are identified by answering “yes” to the questions on the online Self-assessment. Once standards/indicators are identified, registrants must develop a Learning Report for each individual standard/indicator.
For example, dietitians may choose:
- Three different indicators within the same Standard of Practice (e.g. Standards 4.1, 4.2, 4.3), or
- Three different standards and indicators (e.g. Standards 1.2, 2.3, 4.3)
Professional Development Report Guidelines
Choosing Standards of Practice
Dietitians click “yes” for standards/ indicators they plan to work on during the year. Here, dietitians can also make brief notes about their professional performance indicating areas of strength and where they want to maintain or develop their abilities/performance
Note: any standard/indicators marked “yes” will automatically display in blue as goals to be addressed in the Professional Development report.
Describing Learning Goals
In each Learning Report, describe a Learning Goal as it relates to the registrant’s practice of the indicator. Each Learning Report should have a different Learning Goal.
Learning Goals should follow SMART principles:
- Specific: focused on specific learning outcomes
- Measurable: can be demonstrated by observable/measurable improvement in learning.
- Achievable: must have appropriate knowledge, skills and abilities needed to achieve the goal within context and timeline.
- Result-focused: will result in measured outcomes, not activities
- Time-bound: may be completed within the year.
Recording Learning Activities
For each Learning Goal, identify a minimum of two Learning Activities. Formal and informal Learning Activities are accepted. Enter Learning Activities into the PDR regularly. These can be added to your Professional Portfolio.
Provide specific details for each Learning Activity such as the title and date of a lecture, or a specific area of internet research.
Examples of formal learning
- university, college or other accredited courses.
- accredited certificate programs.
- self-directed or distance learning programs.
- residency and fellowship.
Examples of informal learning
- published articles.
- internet or literature research.
- professional reading, relevant films, audio or video recordings, webinars.
- in-service education experiences.
- research projects and presentations of research results.
- workshops, conferences, exhibits, lectures, seminars.
- study, journal or discussion groups.
- case studies/case presentations.
- professional interactions with others including preparation for and participation in mentor or preceptor roles.
- mentorship/coaching/shadowing with other professionals.
Describing Learning Outcomes
Registrants briefly describe the knowledge and skills acquired by achieving the Learning Goal and why that knowledge and/or skills helped their practice of the standard/indicator.
Tracking Learning Report Progress
At the end of the CCP cycle and before submission to the College, a minimum of 3 goals must be marked as “complete”.
Q1: When do yearly CCP requirements start?
Every registrant has a CCP due on March 31, 2021.Submissions can be made from March 1 to March 31 yearly. Submissions will be made yearly going forward.
Q2: I have prepared my CCP. Why am I not able to submit it?
Completed CCP submission will only be accepted from March 1-31 to correspond with registration renewal. However, you can access your CCP via the website at any time. Here, you can add Learning Activities in the Professional Portfolio. Note that you are not required to use the SkilSure portfolio, but you are required to keep a personal professional portfolio. As of April 1, 2021, all registrants will be on a one year CCP cycle, which means that your education opportunities used for Learning Activities must be in a one year window (i.e. April 1, 2021-March 31, 2022 for the March 2022 submission).
At any time, in SkilSure, you can also access the Self-Assessment, which helps you identify which Standards of Practice you wish to report on. And finally, you can access the Professional Development Report, where you create and revise SMART goals, report on the Learning Activities in your portfolio that helped you to achieve your goals, and comment on the outcome of achieving your goal, on your practice. You can also change a goal status (example: from “substantial” to “complete”). At the end of your CCP cycle, you will be required to submit your CCP with THREE “complete” goals.
Q3: How do I submit my Professional Portfolio? Am I expected to upload documents to the SkilSure Portfolio (as it is prompting me to do)?
Use of the online SkilSure Professional Portfolio is NOT mandatory, nor is yearly submission of the portfolio to the CDBC. Maintenance of a professional portfolio is mandatory and can be in any format and can contain any number of learning activities. You are not required to upload entire journal articles as PDFs, nor are entire webinars/ppt presentations required. The SkilSure portfolio prompts you with pre-set categories (such as resume, job description, education, job review). You may find these useful to upload, but these are simply suggestions. You may simply find that maintaining a list of activities you undertook (article titles you accessed, titles of presentations etc), including the date you undertook them, along with a few sentences to describe what you learned (could be the learning objectives of a presentation, for example), is sufficient for you. The portfolio should be in a useful format for you, and contain what you deem important to your learning. There is a high likelihood that CDBC staff will never require you to submit your portfolio.
There is no need to submit your portfolio unless the CDBC requests it and there are only a few circumstances in which this would occur. These include, but may not be limited to:
- Per the Quality Assurance Program Framework, if you are selected for an audit and experience two missed attempts to successfully submit your Professional Development Plan (PDP), the Quality Assurance Committee may request that you submit your portfolio for review.
- If you are reinstating within three years of being off the register, policy Qac-02 Continuing Competence Requirement for Reinstatement Within Three (3) Years may require that you include your portfolio if you resigned without participating to the Continuing Competence Program: “Former registrants not participating in the CCP who are applying for reinstatement must: …complete the Professional Portfolio and Self-assessment relative to the Standards of Practice…and submit all CCP documents to CDBC for review and approval.”
You can maintain your portfolio in any format you like. If you are requested to submit it to the CDBC for either of the above reasons, or any other reason, you can use the SkilSure online Professional Portfolio and add items to it once requested to submit it. In this circumstance, you would be given a timeline for submission of your portfolio.
Q4: Is it possible to submit two goals for one indicator? For example, I am registered with Restricted Activities A and B and see that the most relevant Standard/Indicator is Standard 2.1 “A Dietitian practices within CDBC scope of practice….[by] meet[ing] requirements for practicing specific Restricted Activities/Certified Practice.”. How can I develop two goals under the same Standard/Indicator combination?
In the ‘Self Assessment Relative to Standards of Practice’ section on this page: “Registrants must identify and address a minimum of 3 different standards/indicators of practice of 17 available.” This is written to mean that while you can select three different standards, it is also fine to select the same standard for two or more goals, as long as you’ve selected different indicators.
In the case of Restricted Activities, Standard 2.1 is not the only Standard/Indicator combination that you can select for Restricted Activity related goals. The competencies associated with each Restricted Activity (as viewed in the Restricted Activity Interpretive Guide) can be mapped to multiple Standard/Indicator combinations. For example, perhaps you have a communication goal related to enteral nutrition. You could select standard 9 and whichever indicator best describes your goal. All Restricted Activity competencies have been mapped to multiple Standard/Indicator combinations by College staff, in order to ensure that there are many possibilities for registrants.
If you select the same indicator for two goals (for example 9.1), the CDBC will only count it as one goal. Having two goals under the same Standard and Indicator is purely for your self improvement and self motivation. To satisfy College requirements, three goals must reflect a combination of three different Standard/Indicator combinations. Having said that, if you decide to include two goals under one standard/indicator combination, one space will open up for you to report your goal and one space will open up for your Learning Activities. Because you plan to state two goals, and two sets of Learning Activities, you simply need to ensure that you are numbering your goals (eg., 1,2) and then appropriately numbering your Learning Activities (e.g., 1a, 1b etc., 2a, 2b etc.) so they correspond to the intended goal. Where you comment on the progress of each goal, you may use the comment box to provide additional information.
Q5: Can I simply submit my CCP on March 1 and then proceed to registration renewal? Is anyone at the College reviewing my CCP submission?
You can submit your annual CCP anytime between March 1 and March 31, but remember that you may not renew your registration unless you have first submitted your CCP. If your CCP is sent in after midnight on March 31, you will have to renew late and pay a late fee penalty.
Every year, 10% of CCPs are audited. Audits will now be completed between March 1 and May 31. If you are selected for an audit, your CCP submission will be accepted for registration renewal and you will receive a detailed letter explaining the audit results and any required follow up actions later in the spring. The Quality Assurance Program Framework is a preventive process (educational and non-punitive) that allows dietitians to keep practicing while they provide information to the QA Committee about their practice and/or address aspects of practice that were found to need additional learning to meet the CDBC Standards of Practice. Random selection of audits follows a process of elimination annually, to ensure every registrant is audited over a period of 10 years
Q6: How can I provide proof of competence and demonstrate that my practice is in line with current dietetic practice guidelines, if an employer asks?
You can let your employer know that you are registered in good standing with the CDBC, which demonstrates active participation in and meeting of requirements of the CDBC Continuing Competence Program. Your employer can check your status on the Public Register.
You can also consider using your Self-assessment and Professional Development Report to show an employer how the services provided by the RD meet the Standards of Practice. The employer may be satisfied by reviewing learning goals and activities as they relate to the job description and maintaining competence in dietetic practice.
Q7: Why are Continuing Education (CE) credits not a requirement for dietitians in BC? Who enforces that the CCP learning plans are met, and what sort of repercussions are there for RDs if they do not complete these Professional Learning Reports (PDR)?
The CCP is mandated under section 16(2)(e) of the Health Professions Act and section 56(3) of the CDBC bylaws. In 2007, the CDBC Board and Quality Assurance (QA) Committee initiated a CCP that is self-reflective as opposed to CE credit based. The Board and the QA Committee determined that a credit-based system did not provide any information about an RD’s maintenance/ enhancement of the Standards of Practice. For example, an RD could attend several workshops, but not learn anything new. Research shows that collecting CE credits is not a guarantee that one is learning, maintaining currency in practice and/or improving practice. The self-reflective CCP enables registrants to individualize their learning and record learning progress from one reporting cycle to another and evaluate the contribution of their new knowledge & skills to their particular practice of dietetics. A dietitian’s Professional Development Report (PDR) must be specific.
A PDR will include a minimum of three different learning reports. Each learning report must relate to a specific standard and indicator of practice. It must include learning activities that are related to the standard/ indicator of practice. The learning report must show how these contribute to maintenance/ enhancement of an RD’s knowledge & skills as they relate to the practice of that standard/ indicator. This information can be found in the Continuing Competence Program section of the website, including the Self-assessment and Professional Development Report Guidelines. The CCP is not a punitive program. If an RD does not meet the QA Committee’s Assessment Criteria for CCP in the Self-Assessment Relative to Standards of Practice, the matter would be referred for review to the QA Committee. The Committee may ask the RD to complete remediation – courses, on-the-job training, etc. – and then re-assess the RD to ensure he/ she meets the minimum criteria for CCP. The Committee may also submit, in an “own motion complaint”, any safety concerns about an RD practice to the Inquiry Committee. Once a matter is referred to the Inquiry Committee, the complaint resolution process is followed (may be punitive). If CCP requirements are not met, registration cannot be renewed. The CCP is also a requirement for RDs who leave the register and plan to reinstate later.
Q8: We were all on staggered 3-year CCPs. My last submission was October 31, 2017 while some of my colleagues just submitted in late 2019 and others early 2020. I have attended many education opportunities in the past several years. Can I use them in my next submission?
Your last CCP submission deadline will determine the Learning Activity time period from which you can draw when developing your next Professional Development Report. If you don’t know when your last CCP deadline was, you can sign into your SkilSure profile and find more information about the CCP.
Scroll down to Online Services and select ‘Continuing Competence Program’ twice. Then, select ‘Professional Development Report’. Scroll down to ‘Start Reporting’. Selection of the “year” drop-down menu will display your last CCP submission year. The content of your last report is available in read-only format.
These timelines apply to most registrants. It is possible that you had a different reporting timeline if you recently completed a reinstatement application. In that case, your new CCP reporting timeline begins when you last reinstated to Full registration.
Q9: Are you a new Full registrant who just passed the CDRE? You also need to submit a CCP!
On this section of the website, you will find guidance regarding the Continuing Competence Program (CCP) expectations and details of how to prepare your report. Your report can reflect any goals and learning opportunities you have undertaken between the time you became registered as a Full Registrant (you will have received an email from the CDBC) and March 31st. This is likely a small window of time and your CCP goals and learning activities will reflect that accordingly. CDBC staff will not expect you to fulfill a full-year’s worth of continuing education as you are a new Full registrant with the College and will have the opportunity to complete a full year report in subsequent years.
You may not find you can mark your goals as “complete” before the end of March, because your reporting period is so short. You may mark them as “intermediate” or “substantial” in this year’s CCP and then carry them over into the next CCP year.
Sample learning reports are at the bottom of the CCP page. Here, you can have a look at examples of SMART goals that align with the Standards of Practice, which you can tailor to your shorter timeline. You can also see examples of learning activities and wording of learning outcomes and goal achievement.
You are encouraged to log into your SkilSure account and have a look at the reporting process. Start with the Self Assessment, in which you will select 3 Standards and Indicators that align with your chosen goals. You may add to or edit this document at any time. The window to submit your completed CCP is March 1-31, prior to filling out your online registration renewal forms.
You should start a portfolio in which you collect learning activities. The portfolio is mandatory and is described in more detail on the CCP section of the website. If you need help to determine what might constitute a learning activity, please review other Q&As on the CCP section of the website. Some relevant learning activities can include on-the-job training, mentorship, formal or informal learning such as lunch and learn meetings with colleagues.
Q10: I am going on, or have been on maternity leave for the better part of my reporting year. Or, I am almost retired and not working much. What is expected of me?
Have you been or do you intend to renew as a Full registrant during this year?
If so, you must complete a CCP, as this is a requirement for all Full registrants. You goals can be small, achievable goals, indicating what you did to retain knowledge, or gain knowledge while you have been or are planning to be off. Consider any learning you do. These activities may be largely informal and this is completely valid. The purpose of the CCP is to critically reflect on learning needs and opportunities, which is one of the most important indicators of success in promoting competence.
If you are renewing as Non-practicing or resigning with the intention of reinstating within 3 years, starting April 1, 2021, you do not need to complete a CCP. You will need to submit a CCP plan when you plan to reinstate.
Q11: I just submitted my CCP last year? How can I have as detailed a goal in my 2021 submission as my colleague who has had several years to work on his/her goals for the same submission? Going forward, am I expected to have large goals completed within one year?
The Quality Assurance Committee carefully considered all comments received during the consultation process and updated the assessment criteria with a one-year CCP in mind that was equitable to all registrants (those with restricted activities and those without).
Although the evaluation criteria have not changed much, the Learning Goals will still follow the SMART format, which means that each of the three goals that registrants report on will have a maximum one-year timeline instead of three years. Registrants will not be expected to complete the same amount of continuing education in 1 year as they were for the 3-year CCP.
Rather, registrants will be expected to distill their learning goals into small, measurable goals that can be attained in their reporting year. Emphasis will be placed on the Learning Outcomes achieved and how these impact registrants’ practice of the standards they report on. This is meaningful to the ongoing practice of Restricted Activities and annual College oversight these higher risk areas of practice.
Q12: I often collect a combination of in-person Learning Activities, as well as virtual and informal Learning Activities. I am not able to attend any in-person opportunities for continuing education due to the COVID-19 pandemic. How will the CDBC take this into account?
The College recognizes the need for you to make changes to your practice and this includes changes to the learning opportunities you may have access to. In-person conferences, meetings, courses and programs are not available to any health professional in the province at present. There are many other ways in which to access continuing education. These can include, but may not be limited to:
- Self-directed or distance learning programs
- Research projects with or without article publication
- Literature searches
- Professional reading, relevant films, audio or video recordings, webinars
- Study, journal, or virtual discussion groups
- Case studies
- Mentorship/coaching/shadowing with other professionals
These activities must be kept in a Professional Portfolio, which can be via the SkilSure site or any other manner of collection you choose.
Q13: Where can I see sample Learning Reports? I find them helpful in preparing my CCP.
Example Learning Reports: Sample Learning Reports Ra And Other
Q14: I am registered with CDBC and another province. I have to do CCPs in both provinces. Can you speak specifically to my requirements for both CCPs?
CDBC does not compare CCP processes, nor do we compare registrant’s CCP submissions between Colleges. Your goals may be very similar in your other jurisdiction as they are with CDBC and that is reasonable, as long are you are complying with the requirements for each College’s CCP process. The CCP process is meant to promote ongoing learning and competence by way of critical reflection of skill/ability and gaps in knowledge. CDBC’s CCP process is set out to encourage this type of reflection and is unable to speak to the layout of CCPs in other jurisdictions. If you have questions about the CDBC process for CCP, please reach out to staff.
Q15: I am having a hard time determining whether the CCP is forward-looking or retrospective. Can you explain?
The wording in all CCP documents, including within the SkilSure program, is forward-looking.
This is done with the intent that you complete the Self-Assessment Relative to Standards of Practice at or near the beginning of a new reporting period (for example, April). If you have done so, you are setting Learning Goals that reflect the time period of April until the end of your reporting period (March 31 of the following year). You would then collect Learning Activities (in your portfolio) that can be included in your CCP as Learning Activities you undertook to satisfy your Learning Goal. Nearer to the end of your reporting cycle (for example, February or March of the following year), you complete your Learning Outcome, which states how achieving your goal has benefited your practice of dietetics. In this way, it is a yearlong process that starts with a forward-looking timeline.
If you are starting your CCP process later in the year, for example, late December, January/February (and it is due March 1-31 yearly), you will have a retrospective approach to your CCP. Although this is not the intent of the CCP, it can be a valid way with which to approach your CCP. Essentially, you will have collected pertinent Learning Activities over the course of your reporting period (from April 1 yearly) and entered them into your portfolio. You can then review the learning you undertook, reflecting on the gaps in your knowledge at the outset of the reporting period, the steps you took to fill those gaps, and reflect on your Learning Outcome (how your learning impacted your practice). Over the course of the reporting period, you may have been formulating your Learning Goals informally. It is important to complete the Self-assessment Relative to the Standards of Practice and then develop SMART Learning Goals to enter into your CCP, albeit retrospectively in this case. Your Learning Activities and Learning Outcome must reflect the Learning Goals you make for yourself.
Both ways of completing your CCP are valid as they foster reflection of your learning needs, learning opportunities and outcome. It is after all, this reflective process, in a motivated dietitian, that research has shown to be the important aspect in ongoing competence development and achievement.