Continuing Competence Program
CCP submissions can be made online starting March 1 yearly.
All Full registrants are required to comply with the annual continuing competence program. Annual continuing competence reporting is due March 31. Please note that 10% of Professional Development reports will be audited each year.
- Professional Portfolio (use SkilSure or your own)
- Self-Assessment relative to Standards of Practice
- Update online annually
- Retain in the event of an audit
Professional Development Report
- Choosing Standards of Practice
- Describing Learning Goals
- Recording Learning Activities
- Describing Learning Outcomes
- Update online annually
- Submit yearly during renewal
Preparing a Professional Portfolio is mandatory. A portfolio provides a record of a dietitian’s practice and makes it easier for dietitians to assess his/her employment and professional activities and to plan for professional development.
The portfolio may have other uses (e.g. preparing for job/ promotion interviews, on-line professional profile, etc.) Once established, a portfolio is readily maintained and updated. It can be updated with Learning Activities collected over the course of the CCP reporting year
A Professional portfolio may include, but is not limited to:
- A current resume or CV
- Job description(s) or brief summary(ies) of responsibilities of position(s) held
- Professional performance assessment(s) from employer(s), colleague(s), client(s), mentor(s), etc.
- Letters of thanks or support from students, colleagues, clients or clients’ families
- Letters of reference
- Resources developed
- Policies and procedures to standardize practice
- Announcements of or handouts from presentations to colleagues about conferences attended
- Copies of published journal or professional newsletter articles
- Evidence of professional volunteer service (e.g. Board, committee or working group participation)
- Evidence of awards, certificates, diplomas and degrees conferred
- Formal education transcripts for baccalaureate and post baccalaureate studies
- Evidence of completion of dietetic practicum and/or professional certificate programs
- Journaling, scrapbook or other
- Documentation outlining search for or pursuit of areas of interest to explore
- Completed Professional Development Reports
- Professional discussion with colleagues on best practice, anecdotal experience etc.
- Other documents of personal relevance
Self-Assessment Relative to Standards of Practice
Self-assessment provides dietitians with a systematic way to compare their practice to CDBC Standards of Practice. It also helps identify areas where dietitians perform well, as well as others they want to maintain, develop or enhance. Completing this process is the first step towards identifying continuing education learning goals for the Professional Development Report.
At the beginning of renewal year, dietitians carefully review the Standards of Practice and Indicators (Self-assessment section of the online CCP).
Dietitians can complete the self-assessment independently or with mentors, colleagues or peers (collective input can help identify professional development options and opportunities).
Registrants must identify and address a minimum of 3 different standards/indicators of practice of 17 available. A registrant registered with Restricted Activity A, B, and/or C, must identify and address a standard/indicator specific to enteral/parenteral nutrition.
Standards/Indicators of practice are identified by answering “yes” to the questions on the online Self-assessment. Once standards/indicators are identified, registrants must develop a Learning Report for each individual standard/indicator.
For example, dietitians may choose:
- Three different indicators within the same Standard of Practice (e.g. Standards 4.1, 4.2, 4.3), or
- Three different standards and indicators (e.g. Standards 1.2, 2.3, 4.3)
Professional Development Report Guidelines
Choosing Standards of Practice
Dietitians click “yes” for standards/ indicators they plan to work on during the year. Here, dietitians can also make brief notes about their professional performance indicating areas of strength and where they want to maintain or develop their abilities/performance
Note: any standard/indicators marked “yes” will automatically display in blue as goals to be addressed in the Professional Development report.
Describing Learning Goals
In each Learning Report, describe a Learning Goal as it relates to the registrant’s practice of the indicator. Each Learning Report should have a different Learning Goal.
Learning Goals should follow SMART principles:
- Specific: focused on specific learning outcomes
- Measurable: can be demonstrated by observable/measurable improvement in learning.
- Achievable: must have appropriate knowledge, skills and abilities needed to achieve the goal within context and timeline.
- Result-focused: will result in measured outcomes, not activities
- Time-bound: may be completed within the year.
Recording Learning Activities
For each Learning Goal, identify a minimum of two Learning Activities. Formal and informal Learning Activities are accepted. Enter Learning Activities into the PDR regularly. These can be added to your Professional Portfolio.
Provide specific details for each Learning Activity such as the title and date of a lecture, or a specific area of internet research.
Examples of formal learning
- university, college or other accredited courses.
- accredited certificate programs.
- self-directed or distance learning programs.
- residency and fellowship.
Examples of informal learning
- published articles.
- internet or literature research.
- professional reading, relevant films, audio or video recordings, webinars.
- in-service education experiences.
- research projects and presentations of research results.
- workshops, conferences, exhibits, lectures, seminars.
- study, journal or discussion groups.
- case studies/case presentations.
- professional interactions with others including preparation for and participation in mentor or preceptor roles.
- mentorship/coaching/shadowing with other professionals.
Describing Learning Outcomes
Registrants briefly describe the knowledge and skills acquired by achieving the Learning Goal and why that knowledge and/or skills helped their practice of the standard/indicator.
Q1: How often is the CCP due?
The CCP for all full registrants is annual. CCP reports can be sent in from March 1 to March 31 yearly.
Q2: I have prepared my CCP. When can I send it to the CDBC?
Completed CCP reports will only be accepted from March 1-31 to correspond with registration renewal. However, you can access your CCP via the website at any time. Here, you can add Learning Activities in the Professional Portfolio. For more information about your Professional Portfolio, see Q3. All education opportunities used for Learning Activities must be in a one-year window from April 1-March 31.
At any time, in SkilSure, you can also access the Self-Assessment, which helps you identify which Standards of Practice you wish to report on. And finally, you can access the Professional Development Report, where you create and revise SMART goals, report on the Learning Activities in your portfolio that helped you to achieve your goals, and comment on the outcome of achieving your goal, in your practice.
Q3: Are you a new Full registrant who just passed the CDRE? Or a new full registrant? You also need to send in a CCP!
On the CCP section of the website, you will find guidance regarding the Continuing Competence Program (CCP) expectations and details of how to prepare your report.
If you were a dietetics student this past year before you became a full registrant, you are permitted to look back into your practicum to select learning opportunities that helped you achieve your goals. Your reporting period will be up to March 31.
If you are a new full registrant, perhaps via labour mobility, your report can reflect any goals and learning opportunities you have undertaken between the time you became registered as a Full Registrant and March 31st.
In both cases, CDBC staff will not expect you to fulfill a full-years’ worth of continuing education as you are a new Full registrant with the College and will have the opportunity to complete a full year report in subsequent years.
Sample learning reports are in Q11 below. Here, you can have a look at examples of SMART goals that align with the Standards of Practice, which you can tailor to your shorter timeline. You can also see examples of learning activities and wording of learning outcomes and goal achievement.
You are encouraged to log into your SkilSure account and have a look at the reporting process. Start with the Self-Assessment, in which you will select 3 Standards and Indicators that align with your chosen goals. You may add to or edit this document at any time. The window to send your completed CCP is March 1-31, prior to filling out your online registration renewal forms.
You may also want to start a portfolio in which you collect learning activities. The portfolio is mandatory and is described in more detail on the CCP section of the website. If you need help to determine what might constitute a learning activity, please review other Q&As on the CCP section of the website. Some relevant learning activities can include on-the-job training, mentorship, formal or informal learning such as lunch and learn meetings with colleagues.
Q4: How do I send in my Professional Portfolio?
Registrants are NOT required to send in a yearly portfolio.
However, maintenance of a professional portfolio is mandatory and can be in any format. Use of the online SkilSure platform’s Professional Portfolio is NOT mandatory. There is no need to send the CDBC your portfolio unless it is requested and there are only a few circumstances in which this would occur. These include, but may not be limited to:
- Per the Quality Assurance Program Framework, if you are selected for an audit and experience two missed attempts to successfully send your Professional Development Report (PDR), the Quality Assurance Committee may request that you send your portfolio for review.
- If you are reinstating within three years of being off the register, policy Qac-02 Continuing Competence Requirement for Reinstatement Within Three (3) Years may require that you include your portfolio if you resigned without participating to the Continuing Competence Program: “Former registrants not participating in the CCP who are applying for reinstatement must: …complete the Professional Portfolio and Self-assessment relative to the Standards of Practice…[and send] all CCP documents to CDBC for review and approval.”
You can maintain your portfolio in any format you like. If you are requested to send it to the CDBC for either of the above reasons, or any other reason, you can use the SkilSure online Professional Portfolio and add items to it once requested or email it to the CDBC. In this circumstance, you would be given a timeline for providing your portfolio.
Q5: Is it possible to develop two goals for one indicator? For example, am I able to develop two learning goals that pertain to the indicator "Determine practice situations beyond personal level of competence and consult, refer or obtain further knowledge and skills"?
You may use the same Standard and Indicator for two of your goals. Please note that when you select a particular indicator, one space will open up for you to report your Goal and one space will open up for your Learning Activities. Because you are planning to state two Goals, and two sets of Learning Activities, you will simply need to ensure that you are numbering your Goals (e.g., 1,2) and then appropriately numbering your Learning Activities (e.g., 1a, 1b etc., 2a, 2b etc.) so they correspond to the intended goal. Where you comment on the progress of each goal, you may use the comment box to provide additional information. On the College’s end, we will be able to see that you’ve reported appropriately if you document in this manner.
Q6: Can I simply send in my CCP on March 1 and then proceed to registration renewal? Is anyone at the College reviewing my Professional Development Report?
You can send your annual CCP anytime between March 1 and March 31, but remember that you may not renew your registration unless you have first sent your CCP and if you are among the 10% audited, you must pass your audit before renewing your registration. You are encouraged to send your CCP early in March such that there is sufficient time for you to make revisions in the event that your report is selected for audit.
If your CCP is sent in after midnight on March 31, you will have to renew late and pay a late fee penalty.
Every year, 10% of CCPs are audited. Audits are completed between March 1 and 31. If you are selected for an audit, you will receive a detailed letter explaining the audit results and any required follow up such that you can resend. Once you have passed the audit, you may proceed to registration renewal.
The Quality Assurance Program Framework is a preventive process (educational and non-punitive) that allows dietitians to keep practicing while they provide information to the QA Committee about their practice and/or address aspects of practice that were found to need additional learning to meet the CDBC Standards of Practice. Random selection of audits follows a process of elimination annually, to ensure every registrant is audited over a period of 10 years.
Q7: How can I provide proof of competence and demonstrate that my practice is in line with current dietetic practice guidelines, if an employer asks?
You can let your employer know that you are registered in good standing with the CDBC, which demonstrates active participation in and meeting of requirements of the CDBC Continuing Competence Program. Your employer can check your status on the Public Register.
You can also consider using your Self-assessment and Professional Development Report to show an employer how the services provided by the RD meet the Standards of Practice. The employer may be satisfied by reviewing learning goals and activities as they relate to the job description and maintaining competence in dietetic practice.
Q8: Why are Continuing Education (CE) credits not a requirement for dietitians in BC? Who enforces that the CCP learning plans are met, and what sort of repercussions are there for RDs if they do not complete these Professional Learning Reports (PDR)?
The CCP is mandated under section 16(2)(e) of the Health Professions Act and section 56(3) of the CDBC bylaws. In 2007, the CDBC Board and Quality Assurance (QA) Committee initiated a CCP that is self-reflective as opposed to credit-based. The Board and the QA Committee determined that a credit-based system did not provide any information about an RD’s maintenance/ enhancement of their Standards of Practice. For example, an RD could attend several workshops, but not learn anything new. Research shows that collecting continuing education credits is not a guarantee that one is learning, maintaining currency in practice and/or improving practice. The self-reflective CCP enables registrants to individualize their learning and record learning progress from one reporting cycle to another and evaluate the contribution of their new knowledge & skills to their particular practice of dietetics. A dietitian’s Professional Development Report (PDR) must be specific.
A PDR will include a minimum of three different learning reports. Each learning report must relate to a specific standard and indicator of practice. It must include learning activities that are related to the standard/ indicator of practice. The learning report must show how these contribute to maintenance/ enhancement of an RD’s knowledge & skills as they relate to the practice of that standard/ indicator. This information can be found in the Continuing Competence Program section of the website, including the Self-assessment and Professional Development Report Guidelines.
The CCP is not a punitive program. If an RD does not meet the QA Committee’s Assessment Criteria for CCP in the Self-Assessment Relative to Standards of Practice, the matter would be referred for review to the QA Committee. The Committee may ask the RD to complete remediation – courses, on-the-job training, etc. – and then re-assess the RD to ensure they meet the Standards of Practice. The Committee may also initate, in an “own motion complaint”, any safety concerns about an RD practice to the Inquiry Committee. Once a matter is referred to the Inquiry Committee, the complaint resolution process is followed (may be punitive). If CCP requirements are not met, registration cannot be renewed. The CCP is also a requirement for RDs who leave the register and plan to reinstate later.
Q9: I am going on, or have been on maternity leave, or some other leave, for the better part of my reporting year. Or, I am almost retired and not working much. What is expected of me?
Have you been or do you intend to renew as a Full registrant during this year?
If so, you must complete a CCP, as this is a requirement for all Full registrants. Your goals can be small, achievable goals, indicating what you did to retain knowledge, or gain knowledge while you have been or are planning to be off. Consider any learning you do. These activities may be largely informal and this is completely valid. The purpose of the CCP is to critically reflect on learning needs and opportunities, which is one of the most important indicators of success in promoting competence.
If you are renewing as Non-practicing or resigning with the intention of reinstating within 3 years, you do not need to complete a CCP. You will need to submit a CCP plan when you plan to reinstate.
Q10: I often collect a combination of in-person Learning Activities, as well as virtual and informal Learning Activities. I am not able to attend any in-person opportunities for continuing education due to the COVID-19 pandemic. How will the CDBC take this into account?
The College recognizes the need for you to make changes to your practice and this includes changes to the learning opportunities you may have access to. In-person conferences, meetings, courses and programs are not available to any health professional in the province at present. There are many other ways in which to access continuing education. These can include, but may not be limited to:
- Self-directed or distance learning programs
- Research projects with or without article publication
- Literature searches
- Professional reading, relevant films, audio or video recordings, webinars
- Study, journal, or virtual discussion groups
- Case studies
- Mentorship/coaching/shadowing with other professionals
These activities must be kept in a Professional Portfolio, which can be via the SkilSure site or any other manner of collection you choose.
Q11: Where can I see sample Learning Reports? I am also interested in seeing the Step-by-Step CCP video. I find them helpful in preparing my CCP.
Q12: I am registered with CDBC and another province. I have to report continuing education in both provinces. Can you speak specifically to my requirements for both colleges?
CDBC does not compare CCP processes, nor do we compare registrant’s CCP submissions between colleges. Your goals may be very similar in your other jurisdiction as they are with CDBC and that is reasonable, as long are you are complying with the requirements for each College’s CCP process. The CCP process is meant to promote ongoing learning and competence by way of critical reflection of skill/ability and gaps in knowledge. CDBC’s CCP process is set out to encourage this type of reflection and is unable to speak to the layout of CCPs in other jurisdictions. If you have questions about the CDBC process for CCP, please reach out to staff.