Committees

Registration Committee
Date created: April 14, 2010
Date last approved by Board: November 4, 2022
Category: Board Policy

Authority

The Registration Committee is a Committee of the CDBC Board established pursuant to Health Professions Act, s. 16, 19(1) and 20; Bylaws, s. 14, 18 to 21, 42 to 55, and 57.

Composition

The Committee consists of a minimum of five (5) persons appointed by the Board, maintaining one-third public representation:

• one (1) appointed public representative Board member;
• one (1) public representative;
• one (1) elected Registered Dietitian Board member; and
• two (2) Registered Dietitians.

The Committee may meet in panels of three (3) persons appointed by the Committee Chair to exercise any power, duty or function of the Committee. Composition must include at least:

• one (1) board member,
• one (1) public representative, and
• one (1) other Committee member.

Ex-officio (non-voting) members of the Committee include the Board Chair (not applicable when Board Chair is also a Committee or panel member). Staff support is provided by the Deputy Registrar, Registration and Communications and the Registrar.

The Committee selects a Chair and a Vice-Chair annually from its members and recommends their approval to the Board. The Chair of a panel is appointed by the Committee Chair.

Mandate

Pursuant to legislation and in a transparent, objective, impartial and fair manner, the Committee’s mandate is to ensure, in the public’s interest, that Dietitians are qualified to practice.

Primary Duties, Functions and Responsibilities

The Committee ensures that Dietitians are qualified to practice by:

• Establishing standards of academic or technical achievement and the qualifications required for registration as a member of the College;
• Developing and monitoring registration policies;
• Monitoring registration requirement processes;
• Establishing protocols for substantial equivalence assessment processes;
• Granting registration, including reinstatement, to every person who, in accordance with the requirements of the bylaws, applies for registration, satisfies the Registration Committee that he or she is qualified to be a Registered
  Dietitian, and pays the required fees;
• Attaching terms and conditions to the grant of registration;
• Refusing to grant registration or setting limits or conditions on the practice of an applicant who presents a risk of physical or sexual abuse to children and physical, sexual or financial abuse of vulnerable adults according to a criminal record check authorized under the Criminal Records Review Act.
• Informing Dietitians and the public about responsibilities of registration; and,
• Reporting to and advising the Board.

Term

The term for each Committee member is two (2) years. Members are eligible for reappointment by the Board but may not serve more than three (3) consecutive terms.

Remuneration

Remuneration is in accordance with the Board Per Diem policy (Bd-03).

Meeting Procedures

• Schedule: at least three times annually;
• Format: meetings can be held in person or by virtual means;
• Voting: may take place in person, by virtual means; a majority is required to pass a proposed resolution;
• Agenda: developed by the Committee Chair and Manager of Registration and Communications, with input from Committee members;
• Quorum: a majority of a Committee constitutes a quorum;
• Minutes: using standard format, drafted by College staff, circulated to the Chair for review and approval of the draft, and circulated to Committee members for approval.

Indemnification

Immunity for acts or omissions in good faith (s. 24, Health Professions Act); Directors and Officers Liability Insurance.

Date created: February 19, 2010
Date last approved by Board: November 4, 2022
Category: Board

Authority

The Quality Assurance Committee is a Committee of the CDBC Board established pursuant to Health Professions Act sections 16, 19(1) and 26; CDBC Bylaws, section 14-15, 19-21, 52(1)(c)(iii), 58-61, 73-74, and 76-77.

Composition

The Committee consists of a minimum of five (5) persons appointed by the Board, maintaining one-third public representation:

• one (1) appointed public representative Board member;
• one (1) public representative;
• one (1) elected Registered Dietitian Board member; and
• two (2) Registered Dietitians.

Ex-officio (non-voting) members of the Committee include the Board Chair (not applicable when the Board Chair is also a Committee member. Staff support is provided by the Deputy Registrar – Quality Assurance, and the  Registrar.

The Committee selects a Chair and a Vice-Chair from its members and recommends their approval to the Board.

Mandate

Pursuant to legislation and in a transparent, objective, impartial and fair manner, the Committee’s mandate is to ensure, in the public’s interest, that Dietitians are safe and competent to practice, and practicing to a high ethical and procedural standard. A key
part of fulfilling this mandate is the commitment to developing and maintaining
standards, policies, guidelines, and resources that promote Indigenous reconciliation,
anti-racist practice, diversity and inclusion.

Primary Duties, Functions and Responsibilities

The Committee ensures safe and competent practice by:

• Reviewing and recommending to the Board standards of ethics and practice to enhance the quality of practice and reduce incompetent, impaired or unethical practice among Dietitians;
• Administering a quality assurance program to promote high practice standards among Dietitians;
• Assessing professional performance and establishing remedial procedures to assist registrants in identifying and correcting deficiencies in their abilities;
• Establishing and maintaining a patient relations program to prevent professional misconduct, including of a sexual nature;
• Informing Dietitians and the public about access to health care records, privacy matters, marketing, College’s responsibilities and processes and quality practice;
• Developing and maintaining the College’s online Jurisprudence Guide and Examination for Dietitians;
• Developing and maintaining guidelines for the conduct of registrants; and
• Reporting to and advising the Board.

Term

The term for each Committee member is two (2) years. Members are eligible for reappointment by the Board but may not serve more than three (3) consecutive terms.

Remuneration

Remuneration is in accordance with the Board Per Diem policy (Bd-03).

Meeting Procedures

• Schedule: at least three (3) times annually,
• Format: meetings can be held in person or by virtual means,
• Voting may take place in person or by virtual means; a majority is required to pass a proposed resolution,
• Agenda: developed by the Committee Chair and the Deputy Registrar with input from Committee members,
• Quorum: a majority of a Committee constitutes a quorum,
• Minutes: using standard format, drafted by College staff, circulated to the Chair for review and approval of the draft, and circulated to Committee members for approval.

Indemnification

Immunity for acts or omissions in good faith (s. 24, Health Professions Act); Directors and Officers Liability Insurance.

Date created: October 13, 2004
Date last approved by Board: November 4, 2022
Category: Board

Authority

The Inquiry Committee is a Committee of the CDBC Board established pursuant to Health Professions Act, s. 16, 19(1), 27 to 36, and 37; Bylaws, s. 14, 18-21, and 63-64.

Composition

The Committee consists of a minimum of five (5) persons appointed by the Board, maintaining one-third public representation:

• one (1) appointed public representative Board member;
• one (1) public representative;
• one (1) elected Registered Dietitian Board member; and
• two (2) Registered Dietitians.

The Committee may meet in panels of three (3) persons appointed by the Committee Chair to exercise any power, duty or function of the Committee. Composition must include at least:

• one (1) board member,
• one (1) public representative, and
• one (1) other Committee member.

Ex-officio (non-voting) members of the Committee include the Board Chair (not applicable when the Board Chair is also a Committee or panel member). Staff support is provided by the Registrar and the Deputy Registrar – Quality Assurance.

The Committee selects a Chair and a Vice-Chair annually from its members and recommends their approval to the Board. The Chair of a panel is appointed by the Committee Chair.

Mandate

Pursuant to legislation and in a transparent, objective, impartial and fair manner, the Committee’s mandate is to manage complaints related to the practice and conduct of Dietitians, superintend the practice of the profession; govern registrants according to the Act, Dietitians Regulation and the bylaws of the College and enforce standards of practice and professional ethics.

Primary Duties, Functions and Responsibilities

The Committee manages complaints by:

• Investigating complaints delivered to the Committee from the Registrar as an “own motion” complaint from a CDBC Committee or a complaint received in writing;
• Inspecting, observing or examining the premises, equipment and materials used by a Dietitian to practice, the records relating to the Dietitian’s practice and the practice of a Dietitian;
• Monitoring the inspection process;
• Tracing and monitoring the effectiveness of the inquiry process;
• Making decisions in accordance with the legislation;
• Informing Dietitians and the public of the inquiry process and outcomes;
• Reporting the results of an inspection to the Board, complainant and the public;
• Referring matters that cannot be resolved to the Discipline Committee for a hearing; and,
• Reporting to and advising the Board.

Term

The term for each Committee member is two (2) years. Members are eligible for reappointment by the Board but may not serve more than three (3) consecutive terms.

Remuneration

Remuneration is in accordance with the Board Per Diem policy (Bd-03).

Meeting Procedures

• Schedule: as needed,
• Format: meetings can be held in person or by virtual means,
• Voting may take place in person or by virtual means; a majority is required to pass a proposed resolution,
• Agenda: developed by the Committee Chair and Deputy Registrar, with input from Committee members,
• Quorum: a majority of a Committee constitutes a quorum,
• Minutes: using standard format, drafted by College staff, circulated to the Chair for review and approval of the draft, and circulated to Committee members for approval. Minutes are not published on the CDBC website due to the confidential nature of complaints and the advice of legal counsel. and Registrar, with input from Committee members.

Indemnification

Immunity for acts or omissions in good faith (s. 24, Health Professions Act); Directors and Officers Liability Insurance (for Board/Committee members and staff); and a CDBC Errors and Omissions policy for Inspectors.

Date approved: November 1, 2021
Category: Board

Authority

The Finance Committee is a Committee of the CDBC Board established pursuant to Health Professions Act, s. 16 and 19(1); Bylaws, s. 16, and 25 to 29.

Composition

The Committee consists of a minimum of five (5) persons appointed by the Board, maintaining at least one-third public representation:

• The Board Chair
• One (1) appointed public representative Board member;
• One (1) elected Registered Dietitian Board member;
• One (1) public representative; and
• Two (1) full or non-practicing registrants in good standing.

Staff support is provided by the Registrar. The College’s external financial advisor also provides support to the committee.
The Committee selects a Chair and a Vice-Chair annually from its members and recommends their approval to the Board.

Mandate

Pursuant to legislation and in a transparent, objective, impartial and fair manner, the Committee’s mandate is to assist the Board of Directors in fulfilling its oversight responsibilities for financial management of the College.

Primary Duties, Functions and Responsibilities

The Committee, as delegated by the Board of Directors, recommends to the Board for approval financial policies and practices, the budget, financial statements and results; oversees and makes recommendations on investment activities; and governs the annual audit process.

Financial Policies & Practices

• Ensure appropriate financial policies and practices are in place
• Review all financial policies at least annually
• Review financial activity and advise the Board regarding any concerns with financial practices or the financial condition of the College

Budget & Financial Reporting

• Review the annual budget and audited annual financial statements
• Review and discuss budgets, strategy and related plans to ensure adequate funding for operations
• Recommend to the Board any changes to College’s Schedule of Fees for the upcoming year
• Ensure that accounting policies are consistent with the mandate of the organization and generally accepted accounting principles
• Review and discuss interim financial results (monthly statements) and information with Management and report to the Board on outcome of reviews
• Review financial reports prior to recommendation to the Board to accept reports

Investment Activities

• Review and recommend investment guidelines including reviewing Registrar’s annual recommendation for investment asset mix
• Review and recommend to the Board any potential new contributions or withdrawals from restricted funds
• Monitor investment portfolios, performance and compliance with board policies

Audit

• Recommend the appointment of the External Auditor annually
• Oversee the External Auditors’ qualifications, independence and performance
• Review and discuss the results of the audit
• Recommend to the Board the approval of the audited financial statements

Term

The term for each Committee member is one (1) year. Members are eligible for reappointment by the Board but may not serve more than six (6) consecutive terms.

Remuneration

Remuneration is $500 per full-day meeting for members and $600 per full-day meeting for the Chair, prorated based on the length of meeting, plus expense reimbursement as indicated in the Board Policy for per diem.

Meeting Procedures

• Schedule: four times annually;
• Format: meetings can be held in person or by telecommunications or electronic means;
• Voting: may take place in person, by teleconference or by email ballot; a majority is required to pass a proposed resolution;
• Agenda: developed by the Committee Chair and Registrar, with input from Committee members;
• Quorum: a majority of a Committee constitutes a quorum;
• Minutes: using standard format, drafted by College staff, circulated to the Chair for approval of the draft, circulated to Committee members, and reviewed and approved by the Committee at the next meeting or via email ballot.

Indemnification

Immunity for acts or omissions in good faith (s. 24, Health Professions Act); Directors and Officers Liability Insurance.

Date last approved by Board: March 8, 2021
Category: Board

Authority

Health Professions Act, sections 18(1) and 21(1); CDBC Bylaws, section (17).

Background:

The Board must govern the affairs of the College. The Personnel Working Group (PWG) is a support committee of the Board responsible for overseeing the Board and Registrar’s performance evaluation processes. Successful performance supported through effective evaluation processes enables the Board to fulfill its obligations under the Health Professions Act and the College bylaws, and achieve the strategic goals it sets for the College.

Composition

The Governance Committee consists of a maximum of five (5) persons appointed by the Board. At least one member must be a government appointed public representative:

• The Board Chair, who is also the Chair of the Governance Committee, unless another Board Director is designated as per bylaw ss. 11(5)-(7).
• One (1) appointed public representative Board member;
• One (1) elected Registered Dietitian Board member;
• One (1) public representative; and
• Two (2) full or non-practicing registrants in good standing.

The Committee is supported by the Registrar and an independent Human Resource (HR) third-party hired by the Registrar when needed.
Board members nominate and approve appointments to the Governance Committee.

Mandate

The GC’s mandate is to support the evaluation of the Board’s performance relative to standards and criteria set by the Board and to support the evaluation of the Registrar’s performance relative to the Registrar’s Job Description and the Board’s Strategic Goals.

Primary Duties, Functions and Responsibilities
The GC is responsible for:

• Maintaining a self-declared Competency Matrix for Board members and identifying skills/attributes that new Board members would ideally possess, as well as ensuring the table is used to inform Board succession planning and recruitment processes
• Annually reviewing and revising as needed the Board Self-assessment Form, compiling results and bring them back to the Board for discussion
• Based on the Board’s annual Self-assessment, identifying specific Board training to meet identified knowledge gaps
• Annually reviewing and revising as needed, the Registrar’s Performance Appraisal Form and policy Bd-14, Registrar’s Performance Appraisal and Succession Planning, and bring proposed revisions to the Board for approval
• Supporting the Board in the annual assessment of the Registrar’s performance, following Board policy Bd-14, Registrar’s Performance Appraisal and Succession Planning
• Reviewing results of Board members’ appraisal of the Registrar’s performance and bringing them back to the Board for discussion, with the Registrar’s Self-assessment

Term

The term for each GC member is one (1) year. Members are eligible for reappointment by the Board but may not serve more than three (3) consecutive terms.

Remuneration

The GC members are granted the equivalent of one full day per diem in accordance with policy Bd-03 Per diem.  If exceptional work is added on a particular year, the Board can approve additional amount.

Meeting Procedures

• Schedule: at least once annually
• Format: meetings can be held in person or by telecommunications or electronic means
• Decision-making: the GC makes recommendations to the Board for approval. Board voting may take place in person, or by any electronic means or mail ballot; a majority is required to pass a proposed resolution.
• Agenda: developed by the GC Chair in consultation with the Registrar, with input from Committee members
• Quorum: a majority of the working group constitutes a quorum
• Meeting Minutes: the Chair will communicate the Registrar’s performance appraisal result in writing after discussing it with the Registrar. A copy of the appraisal or review will be kept in the Registrar’s personnel file in the College’s office. Any other decisions by the GC will be registered in meeting minutes and tracked by the Registrar either via email or in the Registrar personnel file. The Chair will keep copies of in-camera notes of the meetings if needed. Non confidential notes can also be kept in the Collaboration folder.

Indemnification

Immunity for acts or omissions in good faith (s. 24, Health Professions Act); Directors and Officers Liability Insurance.